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Second Stage

2. Second Stage: Building a professional theory on student affairs  


After the first stage of journey to lean, the Office of Student Affairs reformed its organization and personnel, and transformed into a learning organization. Thus the Office won the benchmark unit of administrative quality evaluation in 2008. Six value streams have been built; however, a specific theoretical framework is lacking to comprehensively present the concepts and methods to push the business of student affairs due to various complex issues.

 
In order to continuously push for the Journey to Lean Program, the Office of Student Affairs held a “Conference of Student Affairs Construction” with participation by senior staffs from each office to form a task group in order to reach a consensus through brainstorming. Thus the task goals for the second stage of the Journey to Lean Program include: establishing a comprehensive theoretical framework, strengthening learning organization, enhancing colleagues’ professional knowledge and skills in student affairs.

○ Important tasks and achievement 

 1.Conference of Student Affairs Construction
    Fist Conference of Student Affairs Construction was held on August 30, 2010, and three task groups were formed to hold meetings periodically while checking problems involved in the progress and related works for each group.        

 2.Develop the “Correlation Chart between student activities and 10 core competences of NTU Students”
A correlation chart will be constructed with the  10 core competences for NTU students based on important activity plans from each group and office. There are about 108 activities. The purpose of the chart's construction is to remind students to focus on cultivating and developing skills in all domains and not judging ability solely by grades.    

 3.Compile an introduction in both Chinese and English in order to promote the concept and professional achievement of NTU's student affairs
Create a promotional advertisement for the Office with an introduction including: core values of each group, task goal, service introduction, contact methods, website, Office map, logo or core value images of each unit, activity photos, etc. The contents of the introduction should be concise and lively to convey our task concept and explain the services we provide. 

 4.A professional mode of student affairs integrated with theory and practice
In the conference on student affair construction we take the “Person Environment Interaction Theories” brought by Strange as the theoretical framework to discuss the four directions and three stages for developing a learning environment on campus. The theory elaborates that the school provides students a safe and integrating environment through four directions: the physical environment, the common characteristics of a group, organization/structure, and perception/ construction. Thus needs for belonging and safety are satisfied, further encouraging students to participate in school activities and take on responsibilities. Finally they will build a learning community to help themselves become part of the community.  

   (1)Conducting educational training on construction of a theoretical foundation for student affairs  

        In order to help colleagues understand, recognize and apply business promotion, further to boost students learning and development, two seminars on “Theory for Developing Learning Environment on Campus” were held. The seminars are taught by professional colleagues with student affairs backgrounds in order to help other colleagues further understand the theory, through comparison of professional theory and practical works.

    (2) Forming a reading club and holding an achievement presentation

        Each group and office will form the reading club to discuss how to utilize theory and practice, and hold an achievement sharing forum. Colleagues will integrate the theories of the four directions and three stages with each group’s business to present a professional plan. They also selected two excellent reading clubs, Accommodation Group and Military Training Group. The two groups also received awards from Dean of Student Affairs.